Why Choose Us

Frequently Asked Questions

General FAQs

  • Where are your offices?

The Mollan & Co offices can be found at: The Steading Holtby Manor, Stamford Bridge Rd, York YO19 5LL. We have plenty of free parking available.

  • Who do you help with their accounts?

We provide comprehensive accounting services for clients in a variety of sectors, including retail, leisure, construction, trades, veterinary, and professional services, to name a few.

You can learn more in the following pages:


  • Do you only take on local accounting clients?

Not at all. Mollan & Co is based in York, but we have clients from all over the UK.

As a specialist cloud accounting company, we are happy and accustomed to working remotely. No matter where you’re based, we’ll stay in touch via your choice of telephone calls, video chats or email.

  • What accounting software do you use?

We use a variety of industry-leading cloud accounting software to meet the different needs of our clients – both local and remote. Our main software solution is Xero , but we also have experience with QuickBooks, Sage, FreeAgent, Coconut, and more.

Learn more about our ways of working on our Cloud Accounting page.

  • How much do you charge for your accountancy services?

Our monthly fee will depend on the combination of services provided. When you book your initial consultation, we’ll discuss your business in depth and develop a unique quote based on your accounting needs.

We can also discuss any potential one-off projects, such as business consulting or help with new company registrations.

  • What happens at the initial consultation?

The main objective of this initial meeting is for us to learn more about you and your business, and how Mollan & Co could help. It’s also an opportunity for you to get to know us and decide whether we’re someone you can work closely with in the future.

Over a cup of tea or coffee, we’ll discuss any existing problems or concerns you currently have about your business, tax liabilities, or possibly an existing adviser or accountant. We will then suggest suitable approaches to resolve these issues.

We’ll also review whether there is anything we could change to streamline your day-to-day accounting to make it more efficient, for example using cloud software and apps. Our goal is to leave you with more time to spend on the things that matter, whether that’s expanding your business or spending more time with family.

For anyone just starting a business, we can help you decide on the best structure to trade in. We’ll review the facts and figures with you and provide a recommendation based on your plans.

Finally, we’ll draft a schedule of the accounting services that will help your business and follow up after the meeting with a full proposal and quote.

  • How do I switch accountants?

Changing accountants is a relatively easy process, but it must be handled with care to ensure nothing gets missed. Mollan & Co can help manage every step of the switch, ensuring a smooth transition for everyone involved.

Contact us today to learn more.


Tax FAQs

  • When do I pay my self-assessment tax?

The deadline for paying your self-assessment tax bill is January 31st.

  • What are payments on account?

Payments on account are advance payments towards your tax bill for the following tax year. They’re usually due in two instalments: January 31st and July 31st. The amount is based on your previous year’s tax bill and helps spread the cost of your tax liability.

  • What are the consequences of late submission of my tax return?

Late submission of your tax return can lead to penalties and interest charges from HMRC. The penalties increase the longer the delay, so it’s important to file your return and pay your bill before the deadline to avoid unnecessary financial consequences.

Mollan & Co can help ensure your tax return is filed accurately and on time. Get in touch today to book your free, no-obligation consultation.

  • How do I pay my Company Tax / VAT / Self-Assessment Tax?

You can pay your Company Tax, VAT and Self-Assessment Tax online through the HMRC website using a choice of payment methods, including Direct Debit, bank transfer or cheque.

For more detailed information on tax returns, please visit our dedicated pages:


  • What business expenses can I claim?

You may be eligible to claim various business expenses to reduce your taxable income, including rent, utilities, office supplies, travel expenses, professional fees and more. It’s crucial to keep detailed records and ensure that expenses are incurred wholly and exclusively for business purposes.

Our accounting experts can help you identify and claim the right business expenses. Book your free, no-obligation consultation today.

  • What tax records do I need to keep?

It’s essential to keep accurate records of your income, expenses, invoices, receipts, bank statements, and any other financial transactions related to your business. Good record-keeping ensures compliance with tax regulations and helps with accurate tax filing and financial planning.

The benefit of cloud accountancy and digital documents is that they can streamline your book-keeping process and reduce the number of physical, paper records you need to keep.


Business FAQs

  • What are the differences between sole traders, partnerships and limited companies?

Sole Trader: A sole trader is an individual running a business alone. They are personally responsible for any debts the business incurs.

Partnership: A partnership involves two or more individuals sharing the responsibilities, profits, and liabilities of a business. Each partner is personally liable for the business’s debts.

Limited Company: A limited company is a separate legal entity from its owners – known as the shareholders. It offers limited liability, which means shareholders’ personal assets are protected. Limited companies can be private (Ltd) or public (PLC).

There are quite big differences between the three, so it’s important to fully understand the pros and cons of each. Book a business consultation with Mollan & Co to learn more.

  • What is a director’s loan account?

A director’s loan account tracks transactions between a company and its director(s), documenting money borrowed or repaid by the director. It ensures proper record-keeping and tax compliance, distinguishing between personal and business finances within the company.

Learn more in our blog: What is a director’s loan account?

  • How do I open a new business bank account?

Opening a business bank account is relatively straightforward. You’ll need basic documents like proof of identity, proof of address, and your business registration details. Then simply visit your chosen bank or apply online to open the account.

  • Is it better to buy or lease a business vehicle?

Choosing between buying and leasing a business vehicle will depend on your financial situation and needs. Leasing tends to be a better choice for most businesses, as it requires lower initial payments, has more predictable expenses, offers access to newer models, and can provide significant deductions on your company tax.

However, you should consider your cash flow and long-term plans – as well as any benefit in kind implications – before deciding and consult an experienced accountant to ensure you make the best choice for your business.


More questions?

With over 40 years of accounting experience, Mollan & Co are here to help.

Get in touch today to book your free, no-obligation consultation.

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